CAE Coordinator

CSUDH, Toro Auxiliary Partners

Full-Time | Non-Exempt | Benefited | Onsite | Hourly Rate $23.00
 

About CSUDH Toro Auxiliary Partners
The California State University, Dominguez Hills (CSUDH) Toro Auxiliary Partners was established in 1968 to serve as a strategic partner of the university. The Auxiliary provides essential services, supports innovative programs, and enhances initiatives that are integral to the university’s educational mission.

About CSU Dominguez Hills
Founded in 1960, CSU Dominguez Hills is one of 23 campuses in the California State University system. The university is recognized for its rich diversity and serves as a vital educational hub for the South Bay region of Los Angeles County. Its mission is to foster academic excellence and community engagement in a dynamic, metropolitan environment.

Position Summary:
The CAE Coordinator will play a key role in supporting the mission of the Center for Academic Excellence (CAE), enhancing student success through workshops, tutoring, faculty collaboration, and administrative support. This position is ideal for someone who thrives in a dynamic, fast-paced academic environment, enjoys working directly with students and faculty, and has strong organizational and communication skills.

This is a full-time, benefited, onsite position with an hourly rate of $23.00.

Position Benefits
Toro Auxiliary Partners offers comprehensive benefits, including employer-sponsored health, dental, vision, life insurance, retirement plans, and paid sick/vacation leave.

Essential Duties and Responsibilities:

Instructional & Program Coordination (50%)

• Coordinate and design workshops, lectures, tutoring sessions, and learning activities to enhance student learning in computer science and math.
• Provide direct support to students through large group, small group, and one-on-one interactions.
• Develop and implement tools for measuring student academic progress against internal and national benchmarks (e.g., MSCY program standards).
• Build and maintain collaborative partnerships with CSUDH faculty and external partners (such as community colleges, universities, K-12 schools, and agencies) to expand academic resources and research opportunities.
• Manage fiscal duties for the CAE2 Center:
  • Assist the director in preparing annual reports.
  • Perform monthly budget reconciliations.
  • Maintain office supply inventory and place necessary orders.
  • Collaborate with the director and team on center-related projects.

Administrative & Operational Support (25%)

• Provide day-to-day administrative support to the center:
  • Manage office calendars, screen mail and calls, and greet visitors.
  • Support faculty, staff, and lab technicians with department-related needs.
  • Maintain faculty recruitment files and coordinate travel arrangements, including processing travel expense claims.
  • Compose and finalize correspondence, coordinate center newsletters, and marketing materials.
  • Prepare meeting agendas, minutes, brochures, and notices.
  • Process online requisitions and hiring paperwork for student assistants and summer program staff.
  • Maintain databases for alumni and recruitment tracking.
  • Process MSCY and MSCS graduate program applications.
  • Prepare data and materials for special reports and projects.
  • Oversee general center operations and ensure smooth workflow.

Event & Program Coordination (15%)

• Coordinate high-level center activities:
  • Provide accurate information to students and faculty.
  • Train and supervise student assistants.
  • Coordinate special events, meetings, and conferences, including scheduling and logistics.
  • Manage departmental procedures for faculty recruitment.
  • Input class schedules and oversee course permissions each semester.

Other Duties (5%)

• Perform other duties as assigned to support the mission and operations of the center.

Minimum Qualifications and Experience:

Required Skills & Qualifications

• Strong command of English grammar, spelling, and punctuation.
• Thorough knowledge of general office procedures and equipment.
• Familiarity with the academic environment of a comprehensive university.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with PeopleSoft and other university systems is a plus.
• Excellent organizational skills, with the ability to prioritize multiple tasks, meet deadlines, and follow through on projects.
• Ability to work independently, exercise good judgment, and show initiative.
• Strong written and oral communication skills, including the ability to prepare clear reports and explain policies/procedures.
• Strong interpersonal skills to build effective working relationships with students, faculty, staff, and external partners.
• Ability to troubleshoot administrative issues and respond effectively to inquiries.

Additional Attributes

• Comfortable working in a fast-paced, evolving environment with shifting goals and activities.
• Strong problem-solving skills and a solutions-oriented mindset.
• Ability to work both independently and as part of a collaborative team.
• Passion for supporting student success and advancing higher education.

Application Period: The review of applications will begin on June 15, 2025, and the position will remain open until filled.

Equal Employment Opportunity: Toro Auxiliary Partners is an Affirmative Action/Equal Opportunity Employer and does not discriminate against persons on basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex sexual orientation, covered veteran status, or any other protected status.

EEO/AA/Disability/Veterans: Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may contact the Toro Auxiliary Partners Human Resources Office at (310) 243-1070.

E-Verify: This position requires new and re-hires employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Service in partnership with the Social Security Administration. If hired, the successful candidate will be required to furnish proof of legal authorization to work in the United States.

Conditions of Employment: The person holding this position is considered a “mandated report” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily for any position that the CSUDH TAP deems sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children. Concerns for the safety and security of people, animals, or property, or heightened risk for financial loss to the CSUDH TAP or individuals in the university community. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees.

Employees at the CSUDH TAP at will basis and can be terminated by either an employee or the Foundation at any time with or without case or advanced notice. Permanent status can neither be obtained nor granted.