Administrative Assistant

CSUDH, Toro Auxiliary Partners

Full-Time | Non-Exempt | Benefited | Onsite | Hourly Rate $25.50
 

About CSUDH Toro Auxiliary Partners
The California State University, Dominguez Hills (CSUDH) Toro Auxiliary Partners was established in 1968 to serve as a strategic partner of the university. The Auxiliary provides essential services, supports innovative programs, and enhances initiatives that are integral to the university’s educational mission.

About CSU Dominguez Hills
Founded in 1960, CSU Dominguez Hills is one of 23 campuses in the California State University system. The university is recognized for its rich diversity and serves as a vital educational hub for the South Bay region of Los Angeles County. Its mission is to foster academic excellence and community engagement in a dynamic, metropolitan environment.

Position Summary:
Administrative assistant for CALSWEC grant and DCFS stipend programs. Manages documentation regarding grants to support student and faculty compliance, maintenance of grant expectations, and reports to funding sources. Provides backup for the Administrative Coordinator regarding department needs. Maintains contact and ensures timely documentation in collaboration with Toro Auxiliary Partners staff.

This is a full-time, benefited, onsite position with an hourly rate of $25.50.

Position Benefits
Toro Auxiliary Partners offers comprehensive benefits, including employer-sponsored health, dental, vision, life insurance, retirement plans, and paid sick/vacation leave.

Essential Duties and Responsibilities:

• Provide students with contract information and documentation
• Set up payments for stipend students and collaborate with TAP staff
• Ensure student information is entered in the system for quarterly reports
• Add field placement information for first-year students
• Update field placements for second-year students
• Maintain contact with Department Chair and DH Financial Analyst
• Complete documentation, arrange travel and hotel accommodations, and ensure reimbursement for California Title IV-E, DCFS, and PI faculty and students
• Prepare and disseminate quarterly reports
• Support preparation for the California Title IV-E student job fair
• Manage student stipend repayments for current and graduated students

Minimum Qualifications and Experience:

• High School Diploma or GED
• Associate's degree to Bachelor's degree preferred
• Experience in an Office Environment equivalent to 2 years
• General working knowledge of applicable university infrastructure, policies, and procedures
• Ability to use standard office equipment
• Ability to use standard word processing and related computer software packages
• Ability to respond to routine inquiries and explain standard policies and procedures to others
• Ability to identify deviations from applicable policies
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data
• Work often involves front-line contacts with a variety of campus and community individuals requiring active problem-solving and effective interpersonal skills
• Demonstrated competence in effectively presenting standard information in writing
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions

Application Period: The review of applications will begin on November 12, 2025, and the position will remain open until filled.

Equal Employment Opportunity:

Toro Auxiliary Partners is an Affirmative Action/Equal Opportunity Employer and does not discriminate against persons on basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex sexual orientation, covered veteran status, or any other protected status.

EEO/AA/Disability/Veterans:

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may contact the Toro Auxiliary Partners Human Resources Office at (310) 243-1070.

E-Verify:

This position requires new and re-hires employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Service in partnership with the Social Security Administration. If hired, the successful candidate will be required to furnish proof of legal authorization to work in the United States.

Conditions of Employment:

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily for any position that the CSUDH TAP deems sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children. Concerns for the safety and security of people, animals, or property, or heightened risk for financial loss to the CSUDH TAP or individuals in the university community. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current employees.

Employees at the CSUDH TAP on a will basis and can be terminated by either an employee or the Foundation at any time, with or without cause or advance notice. Permanent status can neither be obtained nor granted.