Accounting Technician/Accounts Payable II

CSUDH, Toro Auxiliary Partners

Full-Time | Exempt | Benefited | Onsite | Hybrid

About CSUDH Toro Auxiliary Partners
The California State University, Dominguez Hills (CSUDH) Toro Auxiliary Partners was established in 1968 to serve as a strategic partner of the university. The Auxiliary provides essential services, supports innovative programs, and enhances initiatives that are integral to the university’s educational mission.

About CSU Dominguez Hills
Founded in 1960, CSU Dominguez Hills is one of 23 campuses in the California State University system. The university is recognized for its rich diversity and serves as a vital educational hub for the South Bay region of Los Angeles County. Its mission is to foster academic excellence and community engagement in a dynamic, metropolitan environment.

About the Office of Sponsored Research and Programs (OSRP)

The Office of Sponsored Research and Programs (OSRP) at CSU Dominguez Hills oversees pre- and post-award operations, supporting faculty and staff in securing and managing extramural funding for research, scholarly, and creative activities. Working closely with CSUDH Toro Auxiliary Partners (TAP), OSRP ensures compliance and financial oversight throughout the lifecycle of funded projects.

Position Summary
The Accounting Technician II / Accounts Payable reports to the Assistant Director, Post-Award, works with the post-award team, and assists in all accounts payable and accounting operations of the Office of Sponsored Research and Programs (OSRP) related to grant and contract accounts.

Under general supervision, the incumbent is responsible for performing higher level accounting tasks related to the Accounts Payable operation such as resolving non-routine issues; analyzing data to report on key metrics; analyze data to identify opportunities to improve efficiencies and implement improvements; documenting and maintaining standard operation procedures; preparing and reconciling payables data; and providing exceptional customer service.

The incumbent will manage a high volume of invoices for appropriateness of payment; obtaining payment approvals, data entry, matching, accrual of use taxes, interpretation and application of accounting policies and procedures, problem solving and heavy customer service contact.

The incumbent will audit and reconcile accounts, including, but not limited to, Purchasing Card (P-Card) reconciliation, vendor statement reconciliation, reporting and pulling files for auditors, etc.

This is a full-time, benefited onsite position. A hybrid schedule (up to two remote days per week) may be available following a successful probationary period.

Annual Salary: $68,640.00

Position Benefits
Toro Auxiliary Partners offers comprehensive benefits, including employer-sponsored health, dental, vision, life insurance, retirement plans, and paid sick/vacation leave.

Key Responsibilities

Run the AP Pay Cycles:

• Post information to journals, registers, and ledgers; analyze, assemble and compile data used in the generation of financial reports and/or analysis
• Run the various pay cycles for auxiliary payroll tied to grant and contract accounts
• Process wire payments in the Wells Fargo portal and the Finance Enterprise system
• Audit the trial balance for accuracy before checks are printed and released to vendors
• Sort checks for distribution and contact various departments for check pickup
• Research and follow up on reimbursement checks that employees do not pick up

Purchase Order Maintenance:

• Setup and closeout of purchase orders
• Verify all required compliance elements are present
• Encumber funds in Finance Enterprise
• Post payments and adjust encumbered balances

Finance Enterprise Functional Assistance:

• Perform a number of ongoing systems administration activities for the TAP’s financial software program (Finance Enterprise)
• Unsettled claim user follow-up with Post-Award analysts
• Responsible for creating new suppliers in Finance Enterprise

Accounts Payable Compliance Activities:

• Identify, track, and clear Accounts Payable compliance issues
• Escalate unresolved compliance issues to the appropriate manager
• Develop and maintain business processes to support this effort, leveraging automation

Stop Payments and Voids:

• Process and control void checks and stop payments
• Handle monthly processing of stale-dated & escheated checks
• Work with GL group to assist in bank reconciliation process
• Maintain file of canceled and void checks and escheated payments

Other:

• Maintain records
• Monitor the accounts payable email
• System testing for upgrades
• Archiving and boxing of documents as needed
• Primary point of contact for pulling audit samples and other projects as requested
• Other duties as assigned

Minimum Qualifications and Experience:

• Bachelors’ Degree required in accounting, finance or related field preferred.
• Minimum of three years of progressively responsible accounts payable, general accounting or business experience.

Required Skills and Abilities:

• General knowledge of Generally Accepted Accounting Principles (GAAP), including three-way matching principles.
• Ability to apply financial and accounting concepts, policies, and procedures, as well as related regulatory compliance requirements.
• Must demonstrate proficiency with Microsoft Excel and Word, web browsers, query tools, integrated financial systems (document imaging system and ERP system), and/or other types of records management systems.
• Work independently; and make sound decisions and recommendations regarding accounts payable and accounting activities.
• Skilled in organizing work and setting priorities to meet deadlines while processing a high invoice volume with accuracy and providing a courteous, professional demeanor and excellent customer service.
• Effective oral and written communication skills.

Preferred Skills/Abilities:  

• Finance Enterprise financial system experience is a plus.
• An understanding of tax reporting regulations (1099, 1042S, and 592B) experience preferred.
• Procurement Card (P-Card) reconciliation experience is a plus.
• Previous experience in higher education is a plus.
• Excellent interpersonal and communication skills
• Strong organizational skills
• Ability to build and maintain effective working relationships

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times. 
• Must be able to access and navigate each department at the organization’s facilities.

Application Period
The review of applications will begin on June 10, 2025, and will continue until the position is filled.

How to Apply:
Interested candidates should submit a resume and cover letter highlighting their qualifications and experience.

Additional Information

Equal Employment Opportunity
Toro Auxiliary Partners is committed to creating a diverse and inclusive workplace. We are an Affirmative Action/Equal Opportunity Employer and do not discriminate against individuals based on race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, veteran status, or any other protected status under applicable laws.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) should contact the TAP Human Resources Office at (310) 243-1070.

EEO/AA/M/F/Vets/Disabled
This notation reflects our commitment to affirmative action for minorities, women, veterans, and individuals with disabilities, in compliance with regulatory requirements.

E-Verify Employment Authorization
This position requires new hire/re-hire employment verification to be processed through the E-Verify program, administered by the Department of Homeland Security (DHS) in partnership with U.S. Citizenship and Immigration Services (USCIS) and the Social Security Administration (SSA).

If hired, candidates must provide proof of legal authorization to work in the United States.

Conditions of Employment

At-Will Employment: Employment at Toro Auxiliary Partners is at-will and may be terminated by either party at any time, with or without cause or advance notice. Permanent status is neither offered nor guaranteed.

Mandated Reporter: This position is classified as a "mandated reporter" under the California Child Abuse and Neglect Reporting Act. Compliance with the Act is a condition of employment.

Background Check: All candidates must pass a background check, including a criminal records check, as a condition of employment. Positions deemed sensitive, including this role, require heightened scrutiny due to the potential for harm to individuals, children, animals, property, or the financial security of CSUDH Toro Auxiliary Partners. Failure to complete the background check satisfactorily may affect an applicant's status or the continued employment of current employees.